Coeus: Navigating Proposal Type

Ask any research administrator their thoughts about COEUS, and the majority of responses will likely include words such as “clunky,” “convoluted,” and others that are not fit for the ears of a tortoise.  However, for better or worse, COEUS is what drives the award process in many schools, and thus it’s imperative that everything in a proposal record be accurate to ensure accurate processing.

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Navigating Human Subjects and Animal Protocols

The Bloomberg School of Public Health has a large number of faculty who rely on Human Subjects and Animal testing for their projects. ORA checks for Human Subjects and Animals at the proposal stage and again at the award stage. If a protocol has not been approved by the time the award is being processed for account setup, it is put on hold, which means a delay in accessing the award funding. Here are a few helpful tips for getting protocol approval in a timely manner:

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Freedom of Information Act

Occasionally, we get a letter from a sponsor indicating that an individual or group is seeking to access one of our federally-funded contracts or agreements. Under the Freedom of Information Act (FOIA), we are required to honor their request to varying extent.  If the document contains any confidential information that qualifies as exempt from disclosure, only that information can be removed/redacted from the requested information, and NOT the entire document itself.  Consequently, the FOIA requires release of segregable portions of the document after authorized deletions are made by the ORA.

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NIH Deadline Extension

An issue in eRA Commons is delaying the visibility of the grant application image by one business day for Signing Officials (SOs) and Administrative Officials (AOs). Principal Investigators (the Contact PI on an application) and their delegated assistants are able to view the application image immediately.

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Subawards in Changing Times

Federal agencies and independent auditors have been taking a more critical look at how we manage the subcontracting of federal funds. The process of issuing subawards to other organizations used to be a relatively straightforward process – issue the agreement, collect progress reports, pay invoices. Times have changed, however, and our processes require much more monitoring and risk management on every level.

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Sheldon’s Fun-day Friday

Hi Everyone! If you’ve been perusing the ORA twitter and facebook you’ve met me. I’m Sheldon, the ORA office pet and now weekly blogger. Since, until now, I have lived rent free in my aquarium condo with a killer patio and an all-you-can-eat fruit buffet, it has been decided that I start earning my keep. Every Friday I will be posting to celebrate another great week here at the ORA. This week though I think it’s best to focus on the most important part of our office, me.

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